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Holidays & Leaves

Holidays & Leaves – Leaves tab

The Holidays & Leaves module gives you a self-service view of your leave balances, past requests, and company holidays — all in one place. Use it to track your time off, check your remaining balance before applying, and plan around company-wide holidays.

Navigate between the two tabs at the top:

  • Leaves — your personal leave balances and history
  • Holidays — the company holiday calendar

Leaves​

Holidays & Leaves – Leaves tab

Leave Balance Summary​

At the top of the Leaves tab, two cards display your current leave entitlements at a glance:

  • Annual Leave: Hours used out of your total annual allocation, with a progress bar |
  • Personal Carer's Leave: Hours used out of your total personal carer's leave allocation, with a progress bar |

If your company accrues leave gradually through the year rather than granting it all at once, these totals reflect what you've accrued so far, not your full yearly entitlement.

Each card also shows where its total comes from: From payroll as at [date] if your HR admin has recorded an opening balance for that leave type, or Estimate if it's worked out from your leave allowance instead.

Each card updates automatically as your leave requests are approved.

Paused for unpaid parental leave

Annual Leave and Personal Carer's Leave stop accruing for each day you're on unpaid parental leave. While this applies, the balance card — and the remaining-balance note shown when requesting leave — displays Paused: unpaid parental leave.

Leaves History​

Holidays & Leaves

Below the balance cards, the Leaves History table lists all of your submitted leave requests. You can filter by Type and Period (date range), then click Search to narrow results, or Reset to clear the filters. Use the Export button to download your leave history.

Each row in the table shows:

  • Type — the leave category (e.g. Vacation/Annual Leave, Personal Carer's Leave)
  • Period — the start and end date of the leave
  • Hours — total hours requested
  • Reason — the reason you provided when submitting
  • Approve/Reject reason — any feedback left by the approver
  • Approver — the person the request was sent to for approval ("-" if none is on record)
  • Status — the current state of the request:
    • Pending — submitted and awaiting approval
    • Approved — confirmed by your manager or HR
    • Rejected — declined (check the Approve/Reject reason column for details)

Holidays​

Holidays & Leaves – Holidays tab

The Holidays tab displays a monthly calendar of company holidays set by HR. Use the Previous Month and Next Month buttons to navigate, or click Today to jump back to the current month.

Holidays are shown as labelled entries on their respective dates. Hovering over or clicking an entry shows the holiday name and who created it. This calendar helps you plan leave requests around non-working days so you can make the most of long weekends and extended breaks.

Requesting Leave​

To submit a new leave request, click the Request a Leave button in the top-right corner of the page. A form will appear with the following fields:

Leave Request form

  • Leave Type: Select the category of leave from the dropdown (e.g. Annual Leave, Personal Carer's Leave) |
  • From: The start date of your leave (DD/MM/YYYY) |
  • To: The end date of your leave |
  • Reason for leave: A required explanation for your leave request (up to 200 characters) |
  • File Uploads: Attach supporting documents if needed (JPEG, PNG, GIF, MP4, MP3, PDF, Word, Excel, PowerPoint — up to 50 MB) |

At the bottom of the form, a running total for the selected leave type is shown in hours so you can confirm you have enough leave available before submitting. It's labelled balance when your company has entered an opening balance from payroll, or estimate when it's worked out from your leave allowance instead — an estimate may differ from your actual payroll balance.

Once you're ready, click Send Request to submit. Your request will appear in the Leaves History table with a Pending status until it is reviewed.

tip

Check your leave balances at the top of the Leaves tab before submitting a request to make sure you have sufficient hours remaining.

note

You can't request leave for dates that overlap an existing pending or approved request. If you try, you'll see a message asking you to choose different dates or cancel the existing request first.

Questions about leave policies? Contact HR or refer to your company's Employee Handbook for details on leave entitlements and accrual rules.