Employee Management

Comprehensive employee management functionality including adding new employees, contract management, and performance evaluations.

Employee List

View and manage all current employees with advanced filtering and search capabilities.

Features:

• Comprehensive employee directory
• Advanced search and filtering
• Bulk operations
• Export functionality
• Quick access to employee profiles

Adding New Employees

Process Overview

1. Employee Information Entry
   • Personal details (name, contact information, address)
   • Employment details (position, department, start date)
   • Emergency contact information
   • Banking and tax information

2. Account Creation

   • Automatic account generation
   • Email invitation sent to employee
   • Temporary password assignment
   • Role and permission assignment

3. Documentation Setup

   • Required document collection
   • Digital file storage
   • Compliance verification

Copy Link Feature

Click "Copy Link" to generate a shareable URL for employee registration:

• Allows external candidates to submit their information
• Pre-populates certain fields
• Requires approval before account creation

Important Note

If you're already logged into the platform, log out before accessing the registration link to avoid conflicts.

Contract Management

Contract Signing

Two types of contract signing available:

Paper Contract Signing

• Upload signed contract documents
• Manual contract information entry
• Physical document tracking
• Compliance verification

Electronic Contract Signing

• Online contract generation using templates
• Email-based signing invitations
• Automated reminder system
• Digital signature verification

Email Recommendations

Use Google Email for electronic signing to ensure reliable delivery of signing invitations.

Contract Features

Template Selection:

• Multiple contract templates available
• Customizable terms and conditions
• Automatic field population
• Legal compliance checking

Contract Tracking:

• Expiration date monitoring
• Automatic renewal reminders
• Status tracking (pending, signed, expired)
• Historical contract records

Contract History

Purpose: View complete contract history for all employees.

Features:

• Chronological contract timeline
• Contract status tracking
• Document version control
• Renewal and amendment records
• Search and filter capabilities

Employee Evaluations

Probationary Period Evaluation

Purpose: Conduct evaluations for employees during their probationary period.

Process:

1. Select probationary employee
2. Fill evaluation criteria and ratings
3. Add detailed comments and feedback
4. Set evaluation completion date
5. Share results with employee and management

Evaluation Management:

• Add new evaluations
• Modify existing evaluations
• Delete outdated evaluations
• Generate evaluation reports

Regularization Process

Purpose: Convert probationary employees to regular status.

Steps:

1. Set probation start and end dates
2. Review probationary evaluations
3. Make regularization decision
4. Update employee status
5. Notify relevant parties

Features:

• Automated probation period tracking
• Evaluation score integration
• Bulk regularization processing
• Status change notifications

Probation Period Guidelines

• Standard probation period is typically 3-6 months
• Regular evaluations should be conducted monthly
• Final evaluation required before regularization decision

Best Practices

Employee Onboarding

1. Prepare all documentation before employee start date
2. Schedule orientation sessions
3. Assign mentors or buddies
4. Set up workspace and equipment
5. Conduct first-day check-ins

Contract Management

1. Use electronic signing when possible
2. Maintain template consistency
3. Set up automatic renewal reminders
4. Regular compliance audits
5. Secure document storage

Performance Management

1. Regular evaluation scheduling
2. Clear criteria communication
3. Constructive feedback delivery
4. Goal alignment with company objectives
5. Career development planning